Exp19_access_ch05_cap – varmel studio toys 1.1


Exp19 Access Ch05 Cap Varmel Studio Toys 1.1


Exp19_Access_Ch05_Cap – Varmel Studio Toys 1.1


Project Description:

You work as the database manager at Varmel Studio Toys, located in Lansing, Michigan. Varmel Studio Toys has the world’s largest selection of collectible superhero posters and action figures. Your task is to add validation rules, create a form that data entry associates can use to add new items to the inventory, and create a new table to classify items as a poster or action figure. You will also use queries to analyze existing data.


Start   Access. Open the file named Exp19_Access_Ch05_Cap_Varmel_Studio_Toys.accdb. Grader has automatically added   your last name to the beginning of the filename.


You will save the database file   with a new name and create a new table that will be the source for a lookup.

  Save the database file as Exp19_Access_Ch05_Cap_Varmel_Studio_Toys_LastFirst.accdb.   Use Design view to create a new table. Add ItemTypeID as the first field name, with   data type AutoNumber; add ItemTypeDescription as the second field name, with data type Short   Text and field size 15.


Ensure ItemTypeID is set as the   primary key. Save the table and name it Item Types. Add two records: Action Figure and Poster. Close the table.


You will edit the Inventory   table design to validate data. You will make two fields required and add a   validation rule to a field. You will also make sure you test the validation   to make sure the rules work as intended.

  Open the Inventory table in Design view. Set the InventoryQty and ItemTypeID   fields to Required.


   Establish a validation rule for the InventoryQty field that requires the   value to be greater than or equal to zero. Create validation text for the   InventoryQty: The value of this field must be 0 or greater. (include the period). Save the   table. Switch to Datasheet view. Change the InventoryQty in the first record   to -2. The validation text appears.   Close the message box, then press Esc to restore the original InventoryQty   value. Close the Inventory table.



To help keep data input   consistent, you will add input masks to the Phone fields in the Employees   table.

  Open the Employees table in Design view. Add a phone number input mask for   the Phone field, storing with the symbols. Save and close the table.


You will convert the ItemTypeID   field in the Inventory table to a lookup field, using the new table you   created previously as the source for the values in the lookup field.

  Open the Inventory table in Design view. Change the Data Type of the   ItemTypeID field to Lookup Wizard. Use the Item Types table for the values in   the lookup field, select both fields in the table, accept the default sort,   hide the key field from the user, and then accept the default name ItemTypeID. Save the table. Switch to   Datasheet view. Change the item type to Poster   in the first record and click the second record. If the record updates   successfully, change the first record back to Action Figure. Close the table.


You will modify an existing   query to add a parameter so employees doing data entry can quickly get a list   of inventories below a certain level.

  Open the Find Low Inventory query in Design view. Add criteria for the   InventoryQty field. The user should be prompted to Enter   Threshold. The   query should display all results that are less than or equal to the threshold   but greater than or equal to 1. Run the query. Enter 2 when prompted to Enter   Threshold. You should have two results. Save and close the query.


You will modify the Rounded Item   Prices query to round retail values for items in the inventory.

  Open the Rounded Item Prices query in Design view. Create a new column to   round the Retail price of each item to the nearest dollar. Name the field RoundedRetail. Save the query. Create a new   column to display Premium for all items that have a RoundedRetail value of $35 or more and   Standard for items that are less than   $35. Name the field Class. Run the query. Save and close the query.


You will also create a query to   display employees who are in line for a performance review.

  Open the Overdue Employee Reviews query in Design view. Add a new column to   determine if an employee’s performance review is overdue. If the employee’s   DateOfLastReview is null, it should display Overdue. If not, it should display nothing. Name the   column ReviewStatus. Add criteria of Overdue to the column you just created,   so only the employees who are Overdue display. Run the query. Ensure only   employees with null DateOfLastReview display. Save and close the query.


   You will modify an existing query displaying daily totals to instead display   monthly totals.

  Open the Order Totals By Month query in Design view. Change the first column   so that instead of grouping by the order date, you group by the month. Use   the DatePart function to extract the month from the date. Name the column MonthNumber. Run the query. The first line   should read 5 (as the month, representing May), with a total of $658.72. Save and close the query.



Save the database. Close the   database, and then exit Access. Submit the database as directed.

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